Jasmine Tran | Secretary
Note: The role of the Secretary is to support the President by ensuring the council functions smoothly. The Secretary may carry out their duties directly or delegate them to a member of staff and ensure that they have been carried out.
In addition to the general responsibilities of a council member, duties of the secretary are as follows:
- Preparing agendas in consultation with the President and Executive Director and circulating them and any supporting papers in good time.
- Receiving agenda items from other trustees/staff
- Checking that a quorum is present
- Taking minutes (or being responsible for them being taken) and circulating draft minutes to all Council Members
- Ensuring that the minutes are signed by the President once they have been approved.
- Reviewing the Action Register during the Council meetings and keeping it updated.
- Circulating agendas and minutes of the Annual General Meeting and any special or extraordinary general meetings (where required)
- Sitting on appraisal, recruitment and disciplinary panels as required
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Person specification
In addition to the person specification for a council member, the secretary should have the following qualities.
- Organisational ability
- Knowledge or experience of business and committee procedures
- Minute-taking experience, if this is not being delegated to staff
Contact Jasmine at secretary@ges-gb.org.uk