Natasha Hunt | Secretary

Note: The role of the Secretary is to support the President by ensuring the council functions smoothly. The Secretary may carry out their duties directly or delegate them to a member of staff and ensure that they have been carried out.

In addition to the general responsibilities of a council member, duties of the secretary are as follows:

  • Preparing agendas in consultation with the President and Executive Director and circulating them and any supporting papers in good time.
  • Receiving agenda items from other trustees/staff
  • Checking that a quorum is present
  • Taking minutes (or being responsible for them being taken) and circulating draft minutes to all Council Members
  • Ensuring that the minutes are signed by the President once they have been approved.
  • Reviewing the Action Register during the Council meetings and keeping it updated.
  • Circulating agendas and minutes of the Annual General Meeting and any special or extraordinary general meetings (where required)
  • Sitting on appraisal, recruitment and disciplinary panels as required


Person specification

In addition to the person specification for a council member, the secretary should have the following qualities.

  • Organisational ability
  • Knowledge or experience of business and committee procedures
  • Minute-taking experience, if this is not being delegated to staff

Contact Natasha at